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Purpose, issuer, receiver and format of purchase order

Purpose of Issuing Purchase Order

A purchase order (PO) is a commercial document and first official offer issued by a buyer to a seller, A buyer-generated document that authorizes a purchase transaction. When accepted by the seller, it becomes a contract binding on both parties.

A purchase order sets forth the descriptions, quantities, prices, discounts, payment terms, date of performance or shipment, other associated terms and conditions, and identifies a specific seller.
Document generated by a user department or storeroom-personnel to notify the purchasing department of items it needs to order, their quantity, and the timeframe. It may also contain the authorization to proceed with the purchase. Also called purchase request or requisition.

Who Issues Purchase Order

Purchase order is filled out by buyer, purchasing department and sends to seller after asking quotation from supplier/seller.

Who Receives Purchase Order

Purchase Order is sent by buyer to supplier , sale department.

Sample Format of Purchase Order

 

 

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