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Purpose, issuer, receiver and format of Sale Order

Purpose of Issuing Sale Order (SO) :

A sales order is a document that confirms a sale. It is generated when a buyer communicates that he wants to purchase a product.

It is seller-generated document that authorizes sale of the specified item(s), issued after receipt of a customer’s purchase order. A sales order is an internal document of the company, meaning it is generated by the company itself. A sales order should record the customer’s originating purchase order which is an external document. Rather than using the customer’s purchase order document, an internal sales order form allows the internal audit control of completeness to be monitored as a sequential sales order number can be used by the company for its sales order documents.

Who issues Sale Order :

The Sales order, sometimes abbreviated as SO, is an order issued by a business (sale department / accounting & finance department) to a customer. A sales order may be for products and/or services. A sales order is an internal document of the company, meaning it is generated by the company itself.

Who receives Sale Order:

The Sales Order is a confirmation document sent to the customers (purchasing /accounting & finance department) before delivering the goods or services. Sales Order (SO) can be created once the quote is accepted by your prospective customer (potential) and the Purchase Order (PO) is sent by the customer for further processing.

Sample format of Sale Order:

 

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